General terms and conditions
Article 1: Definitions
Organizationalculturechange.com is a website that belongs to OCAI Online and is a trade name of the company Kikker Groep, registered with the Chamber of Commerce in Zwolle under number 28076947.
The OCAI is a method of analysis of organizational culture copyrighted by the American scientists Quinn & Cameron, who have granted a license to use this method online to Kikker Groep/OCAI online.
1.2 Initiator, client, customer, end user:
Any legal or natural person entering into an agreement for the delivery of products and/or services with OCAI online. This includes, but is not limited to, companies, public authorities, external advisors, freelance workers, societies, foundations, schools, and any other interested parties.
1.3 Products and services OCAI online:
The products and services that OCAI online exploits, such as the online culture assessment (based on the Organizational Culture Assessment Instrument, OCAI) through its website www.ocai-online.com, the online sales of the corresponding reports, including assessment results and any related products, and content, such as books, articles, essays, videos, podcasts, presentations, and techniques on organizational culture and online advice on organizational culture and all other added and supporting products and services. The online video training on organizational culture change, offered at the website www.organizationalculturechange.com. In short, “all documents and other content.”
Any mutual acceptance, digitally, in writing, or confirmed by e-mail, of the delivery of one or more products or services provided by OCAI online. This explicitly includes assignments sent and/or received electronically.
The websites www.organizationalculturechange.com and www.ocai-online.com.
Article 2: Applicability
2.1 These general terms and conditions will apply to all agreements, offers, documents, (e-mail) newsletters, advising procedures, the website (including its content), ordering procedures, and any (legal) transactions between parties, even if these (legal) transactions do not result in a contract.
2.2 The general terms and conditions of the initiator, customer, or any third parties shall not be binding for OCAI online and shall be deemed not applicable to any agreement within the context of the execution of their assignment.
2.3 In the event that an agreement with the client is ended, whether or not there are any doubts with regard to the cause of termination, the general terms and conditions of the contractor shall prevail in the relation between parties insofar as this is necessary for settlement of the agreement.
Article 3: Offers and acceptance
3.1 The assessment, services, and documents offered on the website, as well as their prices, shall be considered as offers without engagements. The initiator or client may accept this offer by proceeding through the entire ordering procedure and confirmation at completion of the procedure. The contract will be considered effective when the client has filled out the order form and its reception has been confirmed by OCAI online.
3.2 If and when the initiator or clients prefer payment in advance and indicates this preference during the ordering procedure, the invoice sent shall be considered an offer without engagement, which may be accepted by actual payment of the amounts stated on the invoice.
3.3 If the invoice as mentioned in paragraph 3.2 is not paid in full within the period of time mentioned in article 4.2, the agreement will become null and void. If and when an agreement has come about and accounts are not settled within the period stated in article 4.2, the customer shall be in default immediately. Nonpayment shall be considered a resolutive condition, and the contract shall be terminated without a warning or notice of default or any other action being required, and without either party being liable for any damages the other party may suffer as a consequence of terminating the agreement.
3.4 If the initiator or client pays the amounts due in full after the period of time mentioned in article 4.2, this will be considered an offer by the client, which OCAI online may choose to accept or refuse at its own discretion. If OCAI online decides to refuse this offer, OCAI online shall not be obliged to send a credit note. The amounts paid will be considered amounts not payable, in which case OCAI online will repay this amount immediately after the refusal mentioned above.
Article 4: Prices and payment
4.1 Sums, prices, and amounts stated on the website do not include value added tax (VAT) due.
4.2 If the initiator or client prefers payment in advance and indicates this preference during the ordering procedure, and the initiator or client receives an invoice via electronic means, this invoice shall be due within fourteen days after the date of invoice.
If the client has not paid within the above-mentioned period, articles 3.3 and 3.4 will take effect immediately.
4.3 Prices are subject to change. Changes are effective immediately and will apply to any new agreements entered upon after these changes have been made.
4.4 Commitment of the initiator or client takes effect immediately upon the acceptance of the agreement, upon completion of the ordering procedure.
Article 5: Intellectual property
5.1 OCAI online and its suppliers reserve all rights regarding intellectual property in the execution of an agreement, including but not limited to documents and all other content (video, presentations, podcasts, etc.). The intellectual rights of the OCAI are deposited by the American professors Robert Quinn and Kim Cameron; Kikker Groep/OCAI online have been granted a license for the online use of the OCAI.
5.2 The initiator or client will only receive the right of use of the documents and other content provided. This right shall be immediately revocable by OCAI online, nonexclusive, and nontransferable. The right of use is limited to: a. the use of documents for the client’s own purposes, including multiplication within reasonable limits for its own use, and b. activities of the client regarding documents and other content that cannot be deemed competitive to the services provided by OCAI online in any way.
Article 6: Guarantees and indemnity
6.1 Although OCAI online compiles all documents and other content with the greatest possible care, OCAI online cannot be held responsible for any mistakes and/or omissions.
6.2 The initiator or client is bound to use the documents in such a manner as not to cause any damage for OCAI online and/or third parties.
6.3 The initiator or client shall indemnify OCAI online from all claims by any third parties arising out of the utilization of the documents and other content caused by actions of said initiator or client arising from article 5.2 and/or actions in violation of article 6.2.
6.4 OCAI online cannot guarantee that the assessment is fully representative. In case not enough people participate in the organizational assessment, the results can only be considered indicative. Ensuring that the necessary minimal number of participants takes part in the assessment before it is concluded is the responsibility of the initiator or client at all times.
6.5 OCAI online cannot be held responsible for any abuse, in any way or shape, of either the assessment or the database compiled. OCAI online will take all possible precautions to prevent such abuse, as stated in paragraph 10.10.
Article 7: Liability
7.1 The initiator or client is fully responsible for the use of all documents and other content ensuing from the agreement, and hereby certifies to having the capabilities and expertise to communicate the assessment results and any other content within its organization, and to make the required use of said documents and other content.
7.2 OCAI online shall not be liable for any damage caused as a result of the agreement and/or the use of the documents and other content provided during or after the completion of the assessment, including any immaterial damage that could arise from publication or announcement of the results of the assessment within the organization of the initiator or client.
7.3 In case the limitations as stated in article 7.2 cannot be held up in law or in fact, liability for damages arising from the agreement is limited to direct loss and shall be limited to the total invoice amount (excl. VAT).
Article 8: Delivery and delivery time
8.1 The OCAI cultural assessment will run for at least two weeks and possibly longer, if the initiator or client determines a deadline for the completion of the assessment. After completion, OCAI online will generate a report, which will be sent by email.
8.2 All other standard products and services will be delivered electronically as soon as possible after completion of the ordering procedure. In case OCAI online provides advice or products made to measure, parties involved will mutually agree upon a specific time of delivery.
8.3 The supply commitment for OCAI online (the report to be produced and provided after completion of the assessment) will take effect as soon as payment has been received.
Article 9: Force majeure
9.1 If OCAI online is unable to fulfill one or more obligations arising from the agreement, or to deliver specific content on time due to force majeure, these obligations shall be suspended, and OCAI online cannot be held responsible. These reasons shall include, but are not limited to a. any suppliers engaged who fail to perform their respective tasks and obligations, whether or not this failure is due to imputable or nonimputable inadequacies, faults, or defects, b. power cuts or technical problems in the payment systems OCAI online uses, and c. power cuts or technical problems in the systems and/or equipment OCAI online uses to facilitate and/or produce, among others, the website, the ordering procedures, and/or the documents.
9.2 If these circumstances beyond the control of OCAI online continue for a longer period of time, or if it is to be expected that they will continue for more than 3 (three) days, either party is entitled to terminate the agreement without either party being liable or having to remunerate any damage that may ensue from this termination.
Article 10: Additional terms and conditions
10.1 OCAI online will attempt to observe all dates and terms to the best of its abilities. However, all dates agreed upon shall be considered as general estimates, and going beyond these set dates shall never be fatal.
10.2 The International Sale of Goods Act (Viennese Convention) is explicitly not applicable to any agreement made under these terms and conditions.
10.3 The right that any private initiator or client would have according to the “Wet Koop op Afstand” (Dutch law regulating the cancellation of distance sales, such as sales over the Internet) to cancel an agreement within seven days, in as far as it would be applicable, cannot be exercised due to the immediate and electronic nature of the services and products provided by OCAI online.
10.4 The initiator or client is not entitled to transfer the rights and commitments resulting from this agreement to any third party without obtaining permission in writing from OCAI online.
10.5 At all times, OCAI online is entitled to transfer any rights and obligations resulting from this agreement.
10.6 If and insofar as the initiator or client acts in violation of the stipulations set down in these General Terms and Conditions, specifically of article 5, OCAI online shall be entitled to terminate the agreement immediately and without judicial intervention, without being liable for any damage to the initiator or client resulting from the complete or partial rescission and/or to revoke the license as stated in article 5.
10.7 OCAI online is authorized to change the prices on the website at any time.
10.8 OCAI online reserves the right to adapt, change, or complete these general terms and conditions. Any changes to these terms will be published on the site or dispatched by e-mail.
10.9 Confidentiality: OCAI online will handle all data of the initiator or client according to the “Wet Bescherming Persoonsgegevens” (Dutch law to protect personal information) and will never disclose any data or assessment results to any third party.
10.10 Safety: OCAI online shall ensure the best possible protection of all data and assessment results.
10.11 OCAI online complies with the model Code of Good Conduct for Electronic Commerce as formulated by the ECP (Electronic Commerce Platform).
Article 11: Applicable jurisdiction and complaints
11.1 Dutch law applies to all agreements between contractor and client, as well as to all additional agreements resulting from them.
11.2 In case of a dispute, the plaintiff will submit the specifics of the dispute to the other party in writing, as well as a summary of what that party deems to be the subject and/or cause of said dispute. All disputes related to and/or caused by an agreement to which these general terms and conditions apply shall be submitted to the competent court in the court district in which OCAI online has its residence, including the summary trial judge of this district court, acting in summary judgment.
Zwolle, the Netherlands, July 7, 2011